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Standards
Programs consist of a variety of academic components
as described in the following list:
Core Subjects
refer to the specialty training and knowledge you need
for your career. You must achieve a minimum of 65% in
core subjects.
Non-core Subjects
refer to training and knowledge required to ensure you
have the basic skills required for employment. You must
achieve a minimum of 50% in non-core subjects.
Apprenticeship Programs
refers to the Provincial Apprenticeship Trades programs,
which require a minimum of 70% in all subject areas.
Provincial Apprenticeship Trades programs also require
a set number of accumulative training hours. Further
information regarding this requirement is available
at each campus.
Work Term
refers to a professionally arranged on-site training
period, which provides you with an opportunity to gain
experience in your field. Work terms are a valuable
component of your program as they offer you an opportunity
to gain experience, to get to know people in your field
of study; in some instances work terms have led to employment
opportunities. Students are typically not paid during
their work term experience; however, some hosts may
choose to do so. If the work term is a required component
of your program, you must successfully complete it in
order to graduate. The work term evaluation will be
completed by the work term host in consultation with
campus work term personnel. Work terms must be completed
during the academic period indicated in your program
outline, unless other arrangements are approved by campus
administration in consultation with your instructor
and work term personnel. Your instructor and work term
personnel will provide you with the details of the work
term process and the details of work term monitoring
as this component of your program draws near.
Practicum
refers to projects, assignments, seminars, etc., assigned
by instructors in addition to duties assigned by hosts
while in the field. Please refer to your program outline
to see if the practicum component is relevant to you.
Related Training
refers to components such as professional certifications,
workshops, conferences, etc. If they are part of your
training program, they may offer you the opportunity
to network with others in your chosen field and/or to
gain required certifications. These components help
to increase your employability.
Expenses Incurred
(i.e., board, medicals, clothing, etc.) for work terms,
practicums and related training outside of Academy Canada
are the responsibility of the student.
Apprenticeship Logbook
Students enrolled in Apprenticeship programs will receive
a copy of a logbook from the Department of Industrial
Training early in their program. This logbook will remain
the property and responsibility of the student at all
times.
The Apprenticeship Logbook is a record of your training
while in school and will be a record of further training
and experience once you enter industry. Before you leave
Academy Canada your logbooks will be updated to accurately
reflect your training at our school. The Registrar will
arrange for appropriate campus personnel to sign off
on completed courses when financial accounts are up
to date.
This is an important document that you will use throughout
your career. Please take very good care of it. In the
event that the Logbook is lost, damaged or otherwise
deemed unusable, the student will be responsible for
obtaining a replacement from the Department of Industrial
Training.
Course Outlines
Course outlines will be distributed to students during
the first week of classes for each individual course.
These descriptions will give students a brief overview
of topics to be covered during the course and the evaluation
scheme to be followed.
Course Exemptions
You must request exemptions, in writing, according to
the following deadlines:
Term Programs - No later than three weeks after the
start date of each semester.
Block Programs- No later than five days after the start
date of each block.
Trades Programs - No later than two weeks after the
date the final grade for that course was received.
Forms are available from the Registrar. Requests must
be accompanied by an official transcript and course
description from the post-secondary institution where
the course was completed. For each course you receive
an exemption, your transcript will read TC (Transfer
of Credit) Marks from other institutions will not be
calculated into your final average. Exemption requests
are forwarded to the campus principal for review. The
principal may consult with an instructor or curriculum
personnel. Refunds are not applicable to courses from
which you have been exempted. High School or Adult Basic
Education courses do not qualify for exemption requests
(the only exception would be from some Advanced Placement
courses). Course exemptions should not exceed more than
20% of the program. The 20% maximum course exemption
policy does not apply to Apprenticeship Trades programs.
In the case of an Apprenticeship Trades course, the
student must have mastered in excess of 70% in each
of theory and practical components of the course.
Prior Learning Assessment Recognition
(PLAR)
Academy Canada's PLAR process provides students with
an opportunity to document or demonstrate that they
have achieved in excess of 70% of the objectives of
a given course. In the case of Apprenticeship Trades
courses, the student must have mastered in excess of
70% in each of theory and practical components of the
course. This comprehensive systematic process of evaluation
can be initiated by applying for PLAR through our Registrar's
office. All applications must be accompanied by a $50
assessment fee.
Test Schedules
Tests are scheduled by your instructor. Our instructors
strive to establish test dates as early as possible
in order to assist you in planning your time effectively.
Missed Test Policy
a) If you are going to miss a test, you must inform
your instructor before the test is scheduled to begin.
It is at the instructor's discretion to determine if
the reason you give is valid. Please be prepared to
supply supporting documentation if requested.
b) If you have been given an excused absence from a
test, you must write the test within the week of your
return according to a schedule defined by your instructor.
c) Instructors are not permitted to allow rewrites to
"boost" marks.
d) Our College recommends that our instructors schedule
missed exams after regular class hours.
Submission of Assignment Policy
a) Ample time will be given to complete out-of-class
assignments and such assignments are expected on the
given due date.
b) Unless excused by the instructor (for serious medical
emergencies, etc.) 5% per day, including weekends, will
be deducted for each day an assignment is late to a
maximum of seven days and are not accepted before the
end date of the block or semester. As assignments are
normally given well in advance, it is anticipated that
few exceptions will be granted.
Supplementary Exams
Supplementary exams provide students with a second opportunity
to meet the minimum pass mark for a course. They are
not a right but a privilege. They are granted at the
discretion of your instructor and administration. In
deciding whether to permit a supplementary exam, the
administration, in consultation with your instructor,
will consider such things as: your attendance, the focus
and content of the course, past academic performances,
your commitment to the program, etc. Except in exceptional
circumstances the following requirements must be met:
1) Students must have attended 50% + 1 of all classes.
2) Students must have obtained a minimum grade of no
less than 15 points below the pass grade of the course.
The grade achieved in a supplementary exam will appear
on your transcript along with the original grade received
in the course unless otherwise agreed to by administration
in consultation with your instructor. Each supplementary
exam you write costs $20. This non-refundable fee is
payable before you write the exam. These exams are scheduled
as determined by the administration of each campus.
Supplementary examinations must be completed within
30 days of the end date of the course. Supplementary
grades are indicated with an asterisk on your transcript.
Re-reads
Re-reads refer to an opportunity to have an evaluation
re-assessed. Request forms are available through the
Registrar's office. Each re-read will cost $20; this
charge may be credited to your account or refunded should
your mark increase. Re-reads must be requested within
30 days of the end of the course in which the evaluation
was completed.
Progress Reports
You will receive a progress report approximately every
four months. These reports are completed by your instructor.
Academic performance, attendance, reliability, peer
relations and commitment to the program are examples
of the areas in which you will be assessed in the progress
report. Students who are not meeting standards set by
the College are placed on probation. Such individuals
will be required to meet with campus administrators
to discuss means of improving performance.
Tutorial Services
Students experiencing academic difficulties may be eligible
for tutoring services. Please see campus administration
for tutoring request procedures and an application form.
To be eligible a student must commit to a high standard
of effort and attendance.
Attendance
Employers expect perfect or near-perfect attendance
and our instructors require the same. To monitor your
performance, daily attendance records are kept on file.
Students who receive financial assistance from a sponsoring
agency should consult with their counselor in order
to determine conditions that may apply to them. Please
be advised that funding agencies also have the right
to revoke financial assistance based upon lack of attendance
and/or academic performance. The following policies
apply to all Academy Canada students:
1) Students are expected to attend all classes, labs,
field trips, etc., in which they are registered. Evaluation
in any course is cumulative and based on class assignments,
participation and examinations. Your instructor will
inform you about course evaluation schemes.
2) Excused absences will be granted by the instructor
for illness when accompanied by a doctor's note stating
the number of days approved for sickness. As well, excused
absences are granted for bereavement, family illness
and other causes as approved by the instructor.
3) Students must telephone the campus before the start
of class to inform the instructor of any absence. All
required documentation (doctor's notes, etc.) must be
presented to the instructor immediately upon returning
to class.
4) Non-emergency medical visits should be scheduled
after class hours.
5) If unexcused absences hinder academic performance
in any given month, the student may be required to report
to the Registrar's Office. Should absenteeism and academic
performance continue to fall below standards, the student
will be required to justify their continued enrolment
to the College's campus administration. Students who
have less than reasonable attendance may be placed on
attendance probation. Excessive unexcused absenteeism
may result in dismissal from our College. Appeals to
decisions made by the campus administration can be made
to the Board of Directors.
6) Tardiness and leaving class early will be treated
in the same manner as unexcused absences.
7) It is the student's responsibility to catch up on
any work missed because of absences.
Excessive absenteeism results, in most cases, in a
student's inability to maintain the academic standards
set by our College.
Academic Probation
A student who is unsuccessful in a course(s) will be
placed on academic probation. If you subsequently pass
a supplementary exam in the given course(s), this designation
will be removed. Otherwise you will stay on academic
probation for the term and be required to meet with
your instructor-advisor and campus administration to
develop goals for improved academic performance and
develop a plan to complete outstanding courses from
the previous term.
Should you satisfactorily complete the current term's
courses, you will be allowed to continue in your studies
but will be required to meet with your instructor-advisor
and campus administration to develop a plan to complete
the outstanding courses(s) from the previous term. However,
should you continue to fail course(s) while on academic
probation, you may be dismissed from the program.
Notwithstanding Academy Canada's policies, funding
agencies, including Canada Student Loans, have a right
to revoke financial assistance for students who do not
maintain satisfactory academic standards.
Punctuality
Instructors differ in the way they handle students who
are late. Late students cause a disruption. Your instructor
will clearly state their classroom policy regarding
tardiness. Please respect their guidelines.
Academic Dishonesty
1) Plagiarism -- presenting the work of others as your
own
2) Cheating
a) using unauthorized aids, assistance or materials
b) assisting others in cheating
c) re-submitting, without the instructor's permission,
your own work or that of others for which credit was
already obtained in another course.
The consequences of plagiarism or cheating will range
from a zero grade on an evaluation to suspension and
potential dismissal depending on the severity of the
situation.
Dismissal
A student may be dismissed from Academy Canada if one
or more of the following situations arise:
1) A student breaches Academy Canada's Academic Dishonesty
Policy.
2) A student has missed an excessive amount of available
class time, unless an excused absence is granted.
3) A student has been placed on probation and has not
met Academy Canada academic standards in two consecutive
terms (see Academic Probation Policies).
4) A student demonstrates other inappropriate conduct
including, but not limited to, willful disruption of
class, discrimination, sexual harassment, abusive or
threatening language or gestures, injury to persons
or damage to property, theft, the use or distribution
of illegal drugs and/or the consumption or distribution
of alcohol.
5) A student breaches Academy Canada's Improper Computer
Usage and Pornography Policy.
These policies apply on campus and during all Academy
Canada activities off campus.
Disciplinary Procedures
Academy Canada subscribes to a process of progressive
discipline. Where disciplinary action is required, consequences
can include verbal or written reprimand, grade of zero
on an examination, suspension or dismissal depending
on the severity of the situation.
Appeals Committee
Students who have been dismissed from Academy Canada
have an option to appeal the decision. A letter of appeal
may be forwarded to the Board of Directors for review.
The Board of Directors will review the situation and
render a decision. In some cases, the Board may choose
to meet with appropriate personnel and render a decision
to all parties.
Complaint Resolution Process
Students with concerns should make all reasonable attempts
to resolve the issue directly with the instructor or
other members of the College staff. If the concern is
unresolved, the student should contact the campus Principal
or Vice-Principal. The administrator will attempt to
resolve the issue in a timely manner. This process may
involve utilizing the services of internal or external
persons. The administrator may arrange an independent
review of the issue by one or more individuals and may
also consult with Department of Youth Services and Post-Secondary
Education personnel during the review process.
In the event that the complaint involves an administrator,
the student should make all reasonable attempts to resolve
the issue with the administrator. If the concern is
unresolved, the student should contact Academy Canada's
Board of Directors, in writing, which will initiate
a process similar to that outlined above.
Students are encouraged to exhaust these internal mechanisms
before referring the complaint to the Department of
Youth Services and Post-Secondary Education or other
external agencies.
Improper Computer Usage and
Pornography
The following are computer rules that affect all Academy
Canada students. Violation of these regulations may
constitute grounds for disciplinary action including
dismissal.
1) Students are not permitted to use chat line software
of any type (this includes ICQ, Microsoft Chat and Netscape
Chat, etc.).
2) Use of Academy Canada Internet connection to access
pornographic, violent or otherwise objectionable material
is strictly prohibited. Possession of such material
on school property is also forbidden.
3) Downloading of hacking software or instructions is
not permitted.
4) Affecting another computer system in any way -- planting
viruses or sending nukes -- is considered sabotage and
will result in severe repercussions.
5) Accessing computer systems belonging to instructor(s)
in any Lab/Classroom is strictly prohibited. Use of
these systems without permission will be perceived as
intent to obtain unauthorized material.
6) Downloading and installing any computer programs
from the Internet are not permitted without instructor
permission.
7) Establishing a Full Control network share, into which
anyone can drop files, is forbidden.
8) Students are responsible for all materials existing
on their systems.
9) Use of non-school software or CD burners is strictly
forbidden without the permission of campus administration.
10) Students are responsible for all materials attached
to their Internet accounts. A proxy server will log
every site a student will access on the Internet. Academy
Canada will have a record of every student's Internet
history.
Please understand that these rules are for the protection
of every student at Academy Canada. These precautions
will ensure that no one can implicate you in any questionable
situation.
GENERAL POLICIES
Code of Professional Conduct
and Ethics and Sexual Harassment
Academy Canada students and staff are expected to adhere
to the college's Code of Professional Conduct and Ethics
and Sexual Harassment Policy. These specific policies
can be found on your classroom bulletin boards or received
from the campus administration upon request.
Dress Code
At Academy Canada, we require all students to dress
appropriately for a professional College environment.
Although some programs (i.e. Hairstylist, Esthetics,
Shop Trades, etc.) have specific dress codes, most permit
casual attire. Please note that your instructor may
establish specific classroom policies that apply to
dress. It is expected that students will dress appropriately
when visiting outside organizations or groups. While
on work terms, students are required to adhere to the
dress codes of the work term hosts.
Smoking
Smoking is only permitted in designated areas outside
the College.
Telephone Calls
Students will not be called out of class for personal
calls, except in an emergency. In most cases, a message
will be posted on the bulletin board or monitor space
set aside for this purpose. The telephone at the front
desk is unavailable for students? use. There are pay
phones located at each campus for personal calls.
Photocopying
Photocopier services are available on campus for a small
fee.
Equipment
The equipment at our College has been obtained to help
train you. Many of these pieces are very costly to replace.
College equipment is never to be removed from the campus
premises without permission from administration and
should always be handled with the utmost care and caution.
Cafeteria
Each campus provides food services in our cafeteria
areas.
Hours
Students will generally have 25-30 hours of structured
academics per week (science lab, computer lab, research
and tutorial times or applied learning may require additional
hours depending on your program.). Your classes will
generally be scheduled between 8:00 am and 6:30 pm depending
on your program and may vary throughout the year depending
on the courses you require. While exceptions will vary,
Campus Administration reserves the right to schedule
classes outside these hours.
Change of Address
We like to keep in touch with all of our students, both
current and graduated. Therefore, we will be asking
you to provide us with your hometown address and current
address. If you change your address, please let us know.
Correspondence, including your diploma/certificate,
will be forwarded to the address we have on file for
you.
Personal Belongings
Unfortunately, even in the friendly environment of Academy
Canada, we have been victims of theft. As a result,
we strongly advise that you do not leave valuables,
including textbooks, in your classroom without supervision.
Academy Canada does not assume responsibility for missing
books, personal items, etc. For the convenience of students,
lockers are available in a variety of sizes for a fee.
You may rent lockers on a first-come, first-served basis.
Activities
Academy Canada welcomes student involvement in campus
activities and we encourage you to take part. Students
are invited to plan and organize events in conjunction
with their homeroom class on behalf of the student body.
If you have any ideas for social events, we would love
to hear from you!
Unscheduled Closing Times
Campus administration reserves the right to close the
campus and cancel classes in the event that inclement
weather or other circumstances warrant. Students will
be notified of such closures through public service
announcements on local radio stations.
Hours of Operation
For detailed hours of operation, please contact your
campus administrator.
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