College Policies & Procedures
College Policies & Procedures
Click one of the links below to view a specific student policy or procedure.
The Academy Canada "Student Policy Handbook" table is based on the information from the official "Student Policy Handbook".
To view the "Student Policy Handbook" for the 2016-2017 College Year, please click here.
Click one of the links below to view a specific "Student Policy Handbook" section.
Welcome to Academy Canada
Thank you for choosing Academy Canada as your training institution of choice! On behalf of the faculty, students and staff we appreciate your confidence in us. We are committed to working hard every day to support you as you build what will undoubtedly be an outstanding career.
With over 35,000 graduates, 14 locations and 35 diploma programs, Academy Canada is proud to be the largest independent career college in Newfoundland and Labrador and one of the most diverse in the entire country. Despite our size, we are pleased to maintain a very personal environment that we believe will suit your learning style. Regardless of your unique needs or background, we will do our very best to help you meet your career goals.
By registering with our college you are joining a school with a rich history. Academy Canada has had many milestones since being founded by Dr. David Smallwood in Corner Brook during 1985. Notable milestones include: our expansion to St. John’s in 1994, the opening of the skilled trades division in 2000 and the introduction of community-based Adult Basic Education (ABE) campuses in eleven new communities during 2013.
We are proud of these accomplishments and are looking forward to including you as part of our success story. Welcome to the Academy Canada family! Please ask any of our staff for assistance during your post-secondary training with us. In the meantime, all the best with your studies.
Notice of Waiver: While every effort is made to ensure the accuracy of this information in the Policy Manual as of the date of publication, details of this type can become outdated with time. The College, therefore, reserves the right to modify or cancel any program, option, course, objective, fee, timetable, or campus location without notice or prejudice. Also, the college also does not assume responsibility for changes made after publication in areas beyond its control. Academy Canada’s course outlines are updated annually and textbooks/material/information can change with little or no notice. The College reserves the right to modify, change, add, or delete topics without notice or prejudice. A full set of formal college policies can be found at http://www.academycanada.com/policies-and-procedures.
Things That Matter To Us
It is the mission of Academy Canada to provide quality education and training to all its students in a supportive learning environment that is academically sound in both content and delivery.
Academy Canada will provide teaching and support staff that are academically and technically prepared for their tasks, have a student-centred approach to teaching and learning, are of good character, perform their duties diligently and always keep the best interests of our students in mind.
We recognize the importance of total career preparation to our students and pledge to provide them with the skills necessary to compete for opportunities in today’s global economy.
We will encourage open communication amongst our students, create an equal learning opportunity, and be supportive of students with special needs and challenges.
We pledge to create a teaching and learning environment that is governed by the principles of honesty, openness, responsibility, and quality assurance.
Accessibility to Education
Academy Canada is committed to providing a quality education to all students that are interested in building a better life.
It is our policy to provide equal enrollment and employment opportunities regardless of race, religion, sex, nationality, age, disability, and/or sexual orientation. The college is committed to making good faith efforts to reach underrepresented groups with information about programs - particularly in career fields where women or minorities are not currently well represented.
The College accepts responsibility to create a diverse learning environment. To that end, recruitment and selection processes are transparent and non-discriminatory. All have equal access to training, development opportunities, and resources. Recruitment presentations are planned in such a way as to ensure that they are not based on stereotypical assumptions. Academy Canada also creates positive marketing materials that promote inclusion and participation of everyone. In addition, curricula, teaching and learning methods, and schedules are designed keeping in mind the needs of all students.
Academy Canada is committed to supporting students with disabilities. Our staff handbook “Strategies and Procedures: Accommodating Students with Special Needs” was created to help staff identify appropriate supports for students with learning and physical disabilities.
Students with disabilities need to remember that they are responsible for informing Campus Administration about their disability and providing the appropriate supporting documentation in order to access college accommodations. A student may disclose a disability at any point in their program, however, Academy Canada cannot guarantee immediate accommodations once a course is underway. Academy Canada will make every effort to implement appropriate accommodations as soon as possible, however, some accommodations take time to plan and implement and, therefore, could be delayed. Academy Canada recommends that students disclosing disabilities as early as possible to avoid delays in implementing accommodations.
Leaders in Education
At Academy Canada, we are proud of our faculty, facilities, programs and graduates. We know our faculty and staff do a great job training students and look for every possible way to prove it. External national and provincial accreditations are important to us. They help us continuously improve and offer you (and employers) an assurance that our training is top-notch. Academy Canada has earned endorsements from many amazing organizations, including those noted below.
Academy Canada is proud to be nationally accredited by the Career College Accreditation Program (CCAP; formerly the Canadian Education and Training Accreditation Commission) since 1990. CCAP is the recognized accreditation body for Canadian career colleges. They use a rigourous four-year process to evaluate the academic stability and commitment to quality training of career colleges. Being nationally endorsed means that Academy Canada meets standards of instruction that are among the best in Canada and that students can be proud of the education and training they receive. It proves that the school cares about quality, is academically and financially stable, and values its role as an educational leader.
It is worth noting that, as of the time of writing, Academy Canada was the only nationally accredited CCAP College in Newfoundland and Labrador. To learn more visit http://www.nacc.ca/ccap.
Beyond our national accreditation, Academy Canada maintains numerous program-specific accreditations. The Newfoundland and Labrador Government’s Provincial Apprenticeship and Certification Board (PACB), for example, has successfully conducted dozens of rigorous accreditation visits for programs like Automotive Service Technician, Carpenter, Construction/Industrial Electrician, Cook, Hairstylist, Insulator (Heat & Frost), Plumber, Steamfitter/Pipefitter, and Welder. Standardized for both public and private colleges, the PACB accreditation process ensures that programs conform to the standards as identified in the National Occupational Analysis and are reflected in the Provincial Plans of Training. It also ensures that graduates have the required level of competency to enter the job market.
Enriching Your Learning
College is about so much more than listening in a classroom or shop. The best educators encourage students to take an active role in their community, meet industry leaders and apply their training to real world situations. At Academy Canada, we’re proud to offer students many opportunities to “get out there”. Some of those include:
At Academy Canada we work hard to make your learning experience fun as well as educational. We host several school-sanctioned events throughout the year, including:
Student Orientation offers students the chance to learn more about the college, what to expect, and what they need to do to be successful. Orientation activities provide new students an opportunity to have some fun and meet their classmates…many of whom will become lifelong friends.
Socials are a big part of college life. We host many different events throughout the year. Our most popular themes happen at Halloween, Christmas, Graduation, Winter Carnival, and summer sports events. We encourage you to take part - you’ll have a great time!
Field Trips and Guest Speakers happen regularly at Academy Canada. We routinely encourage classes to experience real-life work environments or invite industry experts into our classrooms. Our students have had the opportunity to meet many well-known people, including Prime Minister Justin Trudeau, former Prime Minister Stephen Harper, former premier Danny Williams, actor Allan Hawco, and former US president Bill Clinton during school tours and outings.
Volunteer Opportunities are a major part of the Academy Canada experience. Since opening, our students and staff have donated more than 100,000 hours to a wide range of important community organizations and raised thousands of dollars to help them continue their good work. Not only is this an important civic duty, it is also a great resume builder. We encourage you to get involved!
Financing Your Education
At Academy Canada, we understand that a college education is a significant investment that requires good planning and a great deal of information. We hope that the following details will assist you. If you require clarification on any policy please contact your campus Business Office.
All tuition fees and other charges are due and payable at the beginning of each semester. Students attending our College using a student loan or a sponsoring agency typically have their tuition taken care of quickly after a brief meeting with personnel from the Business Office. Students who are paying cash, with a credit card or through any other means can make payment arrangements through the Business Office. If you have any questions concerning your finances, a Business Office will gladly answer them.
NOTE: Transcripts, certificates, and diplomas will not be forwarded until all fees are paid. Work terms may be postponed until all accounts are settled in full.
At the beginning of each semester, students will receive a book and supply list. All books can be purchased at the campus. Students are required to purchase all books and supplies needed for their program promptly as the books/supplies will be available for a limited time. The College will not be responsible for providing student books/materials after inventory surpluses have been returned to the suppliers. Please consult your campus Business Office for purchase deadlines.
You may be able to purchase used books from previous students. Please remember to check with your instructor beforehand to ensure the book being purchased is the correct one.
New books may be returned for full credit on your account provided:
Tuition fees (excluding textbooks and supplies) are typically income tax deductible. If you do not require the deduction it can be transferred to a parent or other supporting person in accordance with Canada Revenue Agency rules. The Business Office will automatically issue you an Official Income Tax Receipt (T2202A) by February 28th of each year.
The following refund policy is in keeping with regulations prescribed by the Department of Advanced Education, Skills, and Labour. Where the language in this section conflicts with Department wording, the latter shall apply (with the exception of the First 21 Calendar Day Refund Policy).
NOTE: A complete set of the Private Training Institutions Act and Regulations is available upon request or can be accessed directly at http://www.gov.nl.ca
Making the correct career choice takes considerable consideration and sometimes, no matter how much deliberation and advanced research you do, students can find that the career they have chosen is not the right one for them. With this in mind, Academy Canada offers a unique “21 Calendar Day Refund Policy” that extends beyond the refund policy required by government legislation. Students who decide within the first 21 calendar days of their program that it is not for them (for any reason) they can withdraw or transfer to a different program with no financial penalty. Tuition paid prior to that time will be fully reimbursed.
If you received student loans in order to attend Academy Canada (or any school) there are several important things that you need to understand, including:
Before you graduate:
During your grace period:
NSLSC CONTACT INFORMATION:
PO Box 4030
Toll Free: 1-888-815-4514
There are options available to make repaying your student loans more manageable. These important options include:
For more information on student loan repayment, visit or contact the following:
Academy Canada - http://www.academycanada.com - Telephone: 1-800-561-8000
Student Aid NL - http://www.aes.gov.nl.ca - Telephone: 1-888-657-0800
NSLSC - http://www.canlearn.ca - Telephone: 1-888-815-4514
If you are currently receiving, or are entitled to EI benefits, you may be able to continue these benefits while you attend our College. This funding program is administered by the provincial government through its Department of Advanced Education, Skills, and Labour. Please consult your nearest office for eligibility criteria and processes that need to be followed.
Academy Canada offers a Financial Seminar during Orientation or upon request in order to help you understand the various financial resources available. The seminar will cover topics such as tuition payments, book purchasing, budgeting, student loan repayment, and the college withdrawal policy. For additional information on each of these topics, the Business Office is available to meet with you individually during regular office hours.
Academic Policies, Procedures, and Advisory Services
Academy Canada has very clearly defined policies, procedures and strategies to ensure that your training is as professional and effective as possible. Some terms and guidelines that you will need to know include those listed below.
Programs consist of a variety of academic components as described in the following list:
Core subjects refer to the specialty training and knowledge needed for your career. The pass mark for core subjects is 65%.
Non-core subjects refer to training and knowledge required to ensure you have the basic skills required for employment. The pass mark for non-core subjects is 50%.
Apprenticeship refers to Provincial Apprenticeship Trades programs. The pass mark for apprenticeship programs is 70% in all subject areas. Courses that have a theory and practical component require an average of 70% in each of the theory and practical components of the course. Provincial Apprenticeship Trades programs also require a set number of accumulative training hours. Further information regarding this requirement is available at each campus.
Massage Therapy – Medix Program requires a minimum passing grade of 70% in all subject areas. Courses that have a theory and practical component require an average of 70% in each of the theory and practical components of the course. Students are advised that the final eleven weeks of the Academy Canada Massage Therapy program focuses on preparation for the CMTNL provincial certification examination.
Esthetics and Spa Management; Esthetics and Spa Management with Electrolysis; and Electrolysis programs require a minimum of 70% in all core subjects. Courses that have a theory and practical component require an average of 70% in each of the theory and practical components of the course.
Work Terms refer to a professionally arranged on-site training period which provides students with valuable opportunities to gain experience in your field. In many instances, work terms have led to employment opportunities. While students are typically not paid during their work term experience, some hosts may choose to pay a small honourarium. If the work term is a required component of your program, you must successfully complete it in order to graduate. A work term evaluation will be completed by your host in consultation with campus staff. Work terms must be completed during the academic period indicated in your program outline unless otherwise approved by the Principal. A postponed work term/practicum must begin within one year from the academic end date of the program unless approved by Board of Directors. The campus will give you additional information as your placement draws near.
Practicum refers to projects, assignments, seminars, etc, assigned by instructors in addition to duties assigned by hosts while in the field. Please refer to your program outline to see if the practicum program is relevant to you.
Additional Associated Training refers to components such as professional certifications, workshops, and conferences . They offer great networking opportunities and a chance to earn extra certifications.
Expenses such as certification exams, medicals, clothing, conferences, travel, etc for work terms, practicums and related training outside of Academy Canada are the responsibility of the student.
A semester is approximately 15 weeks in duration. A term is approximately 7.5 weeks in duration.
Start and end dates for all Academy Canada programs can be found by visiting Academy Canada’s website at www.academycanada.com. Students can also refer to their student contract for the start and end date of their program of study.
Course outlines will be distributed to students during the first week of classes for each individual course. These descriptions will give students a brief overview of topics to be covered during the course and the course evaluation scheme.
Academy Canada is committed to academic excellence in the delivery of trades/occupations training at all campuses. For non-trades programs, we will help you build credentials that are well-recognized and respected by employers across Canada and abroad. We want you to learn skills that are adaptable to a wide range of situations and we want to help you develop the confidence needed to build an ambitious and exciting career plan.
For trades programs, we help students follow the Apprenticeship system through to Journeyperson status. This system requires students to first complete their technical and practical training at a recognized college such as Academy Canada. Once the initial training is complete and the student secures employment in their trade, they must register as an apprentice with the Industrial Training Division of the Department of Advanced Education, Skills, and Labour. For the next 3-5 years (as required by the trade), apprentices will complete blocks of advanced training at Academy Canada as they continue to build work experience. Once all technical training and required work experiences are completed, apprentices will write the Journeyperson examination. Once passed, graduates will receive their Journeyperson Interprovincial (Red Seal) Qualification and gain virtually unlimited national employment mobility.
The utilization of independent or self-directed study is employed in a number of programs at Academy Canada. These programs use the resource-based learning model for this purpose. For these programs, students will be given a complete resource-based learning Study Guide that is outcomes-based and matches learning outcomes to learning activities via handouts and assignments. Students will work their way through the Study Guides independently under the direction of an instructor who will be based in the classroom to answer any questions or concerns. Timelines for completion of course assignments as well as the scheduling of course evaluations will be clearly outlined. This method of independent study will be explained and appropriate timelines for assignments and evaluations will be assigned at the outset of any programs using resource-based learning.
Academy Canada delivers some courses using distance learning in order to provide greater flexibility to students. Where offered, students begin their program by doing introductory/prerequisite course(s) via distance prior to completing the remainder of their courses in a more traditional classroom environment.
Students should note that introductory/prerequisite courses completed via distance are not “stand-alone” courses; they are simply a selection of courses in a student’s overall program. The student is paired with an instructor who will guide them through the curriculum using online course materials and required textbook(s). All course evaluations will be written on-site at the appropriate campus. If this is not possible, alternate arrangements can be made. At the time of writing, Academy Canada offers distance learning options in several program areas. Please see your Admissions Representative for details.
You may be able to transfer credits from other Diploma or Degree programs to an Academy Canada program. Available from the Registrar, requests for exemptions must be made using a proper application form, and be accompanied by an official transcript and course description from the respective college or university. Courses completed more than 10 years ago are ineligible.
Exemption requests should be forwarded to the Campus Registrar who may consult with other college employees. Where an exemption is granted, “TC” or “Transfer Credit” will be recorded on your official transcript. Marks from other institutions will not be calculated towards your final overall average. No fee is currently charged for a simple transfer of credit.
Course exemptions will not exceed 20% of the program (except in the case of Apprenticeship trades programs where there is no such limit). Refunds are not applicable to exempted courses. High School or Adult Basic Education courses are not eligible for exemption requests except for some Advanced Placement courses.
In the case of an apprenticeship trades program, you must have mastered at least 80% of each of the theory and practical components of the sending course. In addition, there must be a match of at least 80% of the competencies of the sending and receiving courses.
Trades students seeking an exemption from AM 1100 Math Essentials may voluntarily challenge an ACCUPLACER online test. The ACCUPLACER test must be written prior to the start date of AM 1100 Math Essentials. See your campus registrar for more information.
Requests for exemptions must be in writing according to the following deadlines:
Academy Canada’s Prior Learning Assessment and Recognition (PLAR) process is a procedure that allows the college to recognize and credit previous academic study and practical work experience. The PLAR process uses a variety of measurement tools to assist you in identifying and demonstrating knowledge, skills, competencies, and attitudes. They may have been acquired through employment, volunteer or community work, work-based courses, formal training, and self-instruction.
Academy Canada’s PLAR process provides students with an opportunity to document or demonstrate that they have achieved at least 70% of the objectives of a given course. For apprenticeship trades, mastery of at least 70% of each theory and practical course component is required.
How will PLAR be assessed?
Challenge Examinations – Examinations are designed for students who have not attended a course but provide evidence that they have mastered the course outcomes. This is recommended for students who are requesting credit for highly theoretical courses.
Portfolio Development – A portfolio is a compilation of information about a person’s knowledge, skills and life/work history from non-formal learning experiences. The main objective of the portfolio is to express the knowledge, skills and learning experiences attained. The portfolio is recommended for students who are requesting credit for practical courses.
Equivalencies – Equivalencies are awarded to students who have successfully completed (through an evaluation process) programs, professional licenses, or professional certifications outside the college system. This method also gives recognition for work-based education and training, union, professional and government-sponsored initiatives, and non-credit courses.
A $50 assessment fee may be applicable to PLAR applications.
Tests are designed, scheduled and administered by your instructor. Instructors strive to establish test dates as early as possible in order to assist you in planning your time effectively.
Supplementary exams provide students with a second opportunity to meet the minimum pass mark for a course. They are not a right but rather a privilege. They are granted at the discretion of your instructor and administration. In deciding whether to permit a supplementary exam, administration (in consultation with your instructor) will consider such things as attendance, past academic performances, your commitment to the program, etc. Except in exceptional circumstances the following requirements must be met:
Supplementary exams assess all of the course learning objectives, replacing all prior assessments. The transcript will reflect both the original grade received in the course as well as the supplementary examination grade, unless otherwise determined by the principal. Each supplementary exam you write will cost $20. This non-refundable fee will be paid prior to writing the exam. A supplementary exam must be completed within the first week of the following term (for trades programs a supplementary exam must be completed within 5 instructional days of the conclusion of the course), unless otherwise approved by the College. Supplementary grades are indicated with an asterisk on your transcript.
NOTE: For the Massage Therapy, Esthetics, and apprenticeship trades programs, students may qualify to write a supplementary exam in either the theoretical and/or practical components of a course. For example, a supplementary exam for the theoretical component will assess all theoretical course objectives for the course and have a value equivalent to all prior theoretical assignments and tests and replace any grade attained on these assessments. If a student receives an overall grade of 70 but fails either the theoretical or practical components, the grade on the student transcript will be NSC (not successfully completed). If the student qualifies for a supplementary on either the theoretical or practical components and is successful, the new grade received incorporating the supplementary exam mark will show on the student transcript. All other criteria above will apply.
Re-reads refer to the opportunity to have an evaluation re-assessed. Request forms are available through the Registrar’s office. The fee for each re-read is $20. This charge may be credited to your account or refunded should your mark increase as a result of the re-read. Re-reads must be requested within 30 days of the end date of the course in which the evaluation was completed.
You will receive a progress report approximately every four months. These reports are completed by your instructor and will comment on your academic performance, attendance, reliability, peer relations, and commitment to the program. Students who are not meeting College standards may be placed on probation and be required to meet with the Principal to create a plan for improvement.
Students experiencing academic difficulties may be eligible for tutoring services. Please see campus administration for tutoring request procedures and an application form. To be eligible a student must commit to a high standard of effort and attendance.
Employers expect perfect or near-perfect attendance and our instructors require the same. Daily attendance records are kept on file and shared with funding agencies and Student Aid upon request. Please note that agencies have the right to revoke financial assistance based upon a lack of attendance and/or academic performance.
The following attendance policies apply to all Academy Canada students:
Excessive absenteeism, in most cases, results in a student’s inability to maintain academic standards as set by Academy Canada.
Instructors differ in the way they handle students who are late. Late students cause a disruption. Your instructor will clearly state their classroom policy regarding tardiness. Please respect their guidelines.
A student who is unsuccessful in a course(s) will be placed on academic probation. If they subsequently pass a supplementary exam, this designation will be removed. Otherwise, they will remain on academic probation for the term and be required to meet with their instructor-advisor and campus administration to develop goals for improved academic performance.
If the student passes the current term’s courses, they will be allowed to continue in their studies but will be required to meet with an instructor-advisor and campus administration to develop a plan to complete any outstanding courses. If students continue to fail course(s) while on academic probation, they may be dismissed from their program.
Notwithstanding Academy Canada’s policies, funding agencies, such as Canada Student Loans or Department of Advanced Education, Skills, and Labour, have a right to revoke financial assistance for students who do not maintain satisfactory standards.
The consequences of plagiarism or cheating will range from a zero grade on an evaluation to suspension and potential dismissal - depending on the severity of the situation.
As per Department of Advanced Education, Skills, and Labour Private Training Regulations, students wishing to withdraw from their program of study (including within the first twenty-one calendar days from the commencement of their program), are required to provide proper notice to the college. “Proper notice” is defined as a clear written notification of the student’s intention to discontinue. This notice must be delivered to the Registrar either in person or by registered mail. Notices submitted verbally, by regular mail, by fax, by email or by third parties are not acceptable and will not constitute a withdrawal.
A student may be dismissed from Academy Canada if one or more of the following situations arise:
These policies apply on campus and during all Academy Canada activities off-campus.
Academy Canada subscribes to a process of progressive discipline. Where disciplinary action is required, consequences may include verbal or written reprimand, grade of zero on an examination, or suspension or dismissal - depending on the severity of the situation.
Students who have been dismissed from Academy Canada have the option to appeal the decision. A letter of appeal may be forwarded to the Board of Directors for review. The Board of Directors will review the situation and render a decision. That decision may include: refusal of readmission, unconditional readmission, or conditional readmission.
Students with concerns should make all reasonable attempts to resolve the issue directly with the instructor or other member of the College staff.
If the issue is unresolved, the student should forward his/her concern in writing to the campus Principal or Vice-Principal. The administrator will make every effort to resolve the issue in a timely manner. This process may involve utilizing the services of internal or external persons (such as a counsellor). The administrator may arrange an independent review of the issue by one or more individuals and may also consult with Department of Advanced Education, Skills, and Labour personnel during the review process.
In the event that the complaint involves an administrator, the student should make all reasonable attempts to resolve the issue with that administrator. If the concern is unresolved, the student should contact Academy Canada’s Board of Directors in writing. This will initiate a process similar to that outlined above.
Students are encouraged to exhaust these internal mechanisms before referring the complaint to the Department of Advanced Education, Skills, and Labour, or other external agencies.
The following are computer rules that affect all Academy Canada students. Violation of these regulations may constitute grounds for disciplinary action - including dismissal:
Please understand that these rules are for the protection of every student at Academy Canada. These precautions will ensure that no one can implicate you in any questionable activity.
Students who do not complete their program in the prescribed time frame from first registration, may return to complete the program. Programs change over time, therefore returning students will follow the current program curriculum, which may be different from the curriculum when they originally registered. Students who return more than five years beyond their regular date of completion may be required to demonstrate their learning through a Prior Learning Assessment Recognition process and may also be required to repeat certain courses or complete additional courses before being deemed eligible to receive the diploma. Students who return to complete Diplomas may not receive credit for courses that were completed more than ten years prior to the date of readmission. Students enrolled in the Massage Therapy Program will be permitted a maximum of two additional years to complete their program of studies.
Academy Canada students and staff are expected to adhere to the College’s Code of Professional Conduct and Ethics and Sexual Harassment Policy. These specific policies can typically be found on your classroom bulletin boards or received from the campus administration.
Academy Canada will ensure that all student records are properly stored, maintained and handled confidentially. Administrative and instructional staff members at Academy Canada will be permitted access to all or a part of a student’s record in order to carry out their duties. Information will be released to third parties (ie funding agencies) with student consent.
Upon completion of your program of study, you are entitled to an official transcript of academic achievement if the College has received payment of all fees. Official transcripts will be withheld for nonpayment of fees.
At Academy Canada, we require students to dress appropriately for a professional college environment. Although certain programs (for example, Hairstylist, Massage Therapy, Esthetics, shop trades) have specific dress codes, most permit casual attire. Please note that your instructor may establish specific classroom policies that apply to dress. It is expected that students will dress appropriately when visiting outside organizations or groups. While on work terms students are required to adhere to the dress code of the work term hosts.
Smoking is only permitted in designated areas outside the College. Students are asked not to smoke on or around campus entrance areas.
Students will not be called out of class for personal calls, except in an emergency. In most cases, a message will be left at the front desk. The telephone at the front desk is unavailable for students’ use. There are pay phones located at each campus for personal calls. Use of cell phones (for texting or calls) while classes are in session is prohibited since it causes considerable distraction.
Equipment at the College has been purchased to help with your training. Many of these pieces are very costly to replace. College equipment is not to be removed from the campus without permission from administration and should always be handled with upmost care and caution.
You may be scheduled between 8:00 am and 8:30 pm depending on the program. This may vary throughout the school year, depending on the courses you require. Where circumstances require, administration reserves the right to schedule classes outside these hours.
We like to keep in touch with our students, both current and graduates. Therefore, we will ask you to provide us with your hometown address and current address. If your address changes please let us know. Correspondence, including your diploma, will be forwarded to the address we have on file.
Unfortunately, even in the friendly environment of Academy Canada, we have been victims of theft. As a result, we strongly advise that you do not leave valuables, including textbooks, in your classroom without supervision. Academy Canada does not assume responsibility for missing books, personal items, etc.
Students must park in designated parking areas only. “No Parking” and “Wheelchair Parking” areas are designated either by a sign, road markings in blue paint or both. Parking is available at no cost to students.
Academy Canada welcomes student involvement in campus activities and we encourage you to take part. Students are invited to plan and organize events in conjunction with their homeroom class on behalf of the student body. If you have any ideas for social events, we would love to hear from you!
The Administration will ensure that all students are aware of emergency procedures in the event that it is necessary to evacuate the building. Directions will also be posted in classrooms/shops. Fire drills will be held each semester to ensure that everyone knows the proper procedures to follow. The Principal shall ensure that fire escape routes are always unobstructed and that fire extinguishers are operational.
Campus administration reserves the right to close the campus and cancel classes in the event of inclement weather or other circumstances. Students will be notified of such closures through public service announcements on local radio stations, on Facebook, and through our website.
It is mandatory for international students to have insurance while studying in Canada. Proof of insurance (provider, policy number, and a copy of insurance certificate) must be provided to Academy Canada on Registration Day. Academy Canada does have insurance options for students who do not have insurance. Information on this policy and an application can be obtained from the business office and will be provided should a student arrive without a policy.
For detailed hours of operation, please contact your instructor.
Labour Day - September 5, 2016
Thanksgiving Day - October 10 ,2016
Remembrance Day - November 11, 2016
Christmas Break - December 26, 2016 - January 6, 2017
Winter Carnival Day (Corner Brook) - February 20, 2017
Easter Break - April 14, 2017 - April 21, 2017
Victoria Day - May 22, 2017
Canada Day (Observed) - July 3, 2017
Regatta Day (St. John's) - August 2, 2017
Summer Break - August 10, 2017 - September 5, 2017
Civic Holiday (ABE Sites) - Please consult your instructor
At Academy Canada we are very proud of our graduates and try to do everything possible to support alumni. A sample of services we provide include:
Issuing of Diplomas and Transcripts: Diplomas and transcripts will be issued within three weeks after all documentation (ie marks, work-term review, etc) is received by the Registrar’s Office and all outstanding fees are paid.
Issuing of Additional Transcripts: A processing fee of $5.00 is charged for each additional copy of the Official Transcript of marks. The original Official Transcript is issued free of charge once your account is settled with the Business Office.
Job Search Support: The ultimate goal of all graduates is to find rewarding employment. In order to support you, Academy Canada offers the services of Employment Coordinators. Their role is to build partnerships with the community and identify any employment opportunities.
Refresher Courses: Subject to availability of space and equipment, Academy Canada graduates are able to enroll in daytime or evening courses, provided the course is similar to the one completed as a full-time student. For example, graduates may choose to upgrade competencies by learning the latest version of word processing software if they completed this type of course as a full-time student. Each case will be reviewed on its merits to determine if there is any applicable tuition charge. Students will, however, be required to purchase the applicable textbook(s) and other required material.
Convocation ceremonies occur in the spring of each year. Students can participate in the convocation ceremony if they are scheduled to complete all academic courses by August 31 of that year. Convocation awards are granted based on performance to date. Students are required to maintain these standards throughout the remainder of their program in order for them to be designated on the final diploma.
Official transcripts, diplomas and certificates are forwarded to each individual upon completion of all academic and work term components and when the student’s account is settled in full.
Graduates may achieve one or more of the following designations:
Valedictorian: The annual valedictorian is selected from students who submit valedictories. The person selected should possess exceptional presentation skills, must have a good overall average, and demonstrate values such as leadership, professionalism and a positive attitude. All students are encouraged to compete for this honour as it is highly valued by employers.
Honours: Honours status is awarded to students who achieve a 90% or higher overall average in all academic courses.
Distinction: The top 10% of graduating students from each program who achieve a minimum overall average of 80% will be awarded the Graduating with Distinction honour. Note: both criteria must be satisfied.
Honours with Distinction: Honours with Distinction is awarded to students who achieve a 90% or higher overall average, and are in the top 10% of the graduating students from each program.
President’s Award: The President’s Award is bestowed to the student who displays the values which Academy Canada would like to encourage in all students. These values include leadership, professionalism, positive attitude, good overall average, and willingness to participate in school activities. This award is determined by recommendations from instructors and/or support staff. These recommendations are forwarded to the President of Academy Canada who selects the recipient from the nominations received. Instructors may nominate any student scheduled to graduate in the applicable academic year.
Program Instructor(s) will select one student from each program whom they feel reflects the attitudes, skills and values of both Academy Canada and the student’s chosen career field. In the following cases, program awards have been named in honour of a respected member of the Academy Canada family:
The Josephine Harris Memorial (Kenmount Road Campus): Josephine Harris was a student enrolled in our February 1996 Legal Studies (Paralegal Professional) program. Though her time with us was short she left a living legacy in the hearts of her classmates and instructors. In honour of Jo, the Josephine Harris Memorial Award is bestowed to a graduating Legal Studies (Paralegal Professional) student from the Kenmount Road Campus who reflects the essence of the qualities that Jo embodied integrity, leadership and a passion for life.
The Melissa Glynn Memorial (Kenmount Road Campus): Melissa Glynn was an Office Administration student who died tragically during the winter of 2002. While a student at Academy Canada she became tremendously well respected as a caring, warm, dedicated, and professional individual. In her honour the Melissa Glynn Memorial Award is bestowed upon a student who displays the characteristics that defined Melissa’s compassion, focus, and professionalism.
The Beverly Anne Whelan Memorial (Harding Road Campus): Beverly-Anne Whelan was an academic instructor at Academy Canada who passed away on November 11, 2003. Few individuals have the impact on people around them such as Bev. As a result, Academy Canada awards the Beverly-Anne Whelan Memorial Award to a student who excels in their academic courses and possesses Bev’s qualities of respect, dedication and courage to face one’s challenges and a love for life.
The Norman Dawe Memorial (Kenmount Road Campus): This award honors and celebrates the contribution of Norman Dawe, a student whose life was tragically cut short during the summer of 2004. Norman was a very dedicated student who strived to succeed in everything he did. To honour his memory, Academy Canada presents this award annually to a graduating student from the Computer Aided Drafting Program who demonstrates the character traits of Norman’s dedication, determination and a positive attitude.
Justin Ingram Memorial (Harding Road Campus): Justin Ingram was an Automotive Service Technician student who passed away in May 2008. Justin was liked by all who met him and you could feel the passion and love he had for the automotive trade. You could see the eagerness and willingness in his every task. Academy Canada awards the Justin Ingram Memorial Award to a student who excels in the Automotive Service Technician program and who possesses some of Justin’s qualities of eagerness, likability, aptitude, and a willingness to learn, despite having to overcome challenges.
Robert Stone Memorial (Harding Road Campus): This award is presented in memory of Robert Stone, a great friend, teacher and mentor of the Academy Canada Family who passed away in March of 2010. This award recognizes an Insulator (Heat & Frost) student who has excelled in their academic courses and has demonstrated Bob’s qualities of respect, dedication, strength and compassion for others.
Mike Purdy Memorial (Harding Road Campus): This award is presented to the outstanding Construction/Industrial Electrical program graduate in a given year. It is named in honor of Mike Purdy, an outstanding friend, instructor, colleague and mentor of the Academy Canada family who passed away in March 2011. This award is presented to the CIE student who demonstrates Mike’s qualities of respect, understanding, patience and attention to detail.
Jeremy Cross Memorial Award (Kenmount Road Campus): Jeremy Cross was a Therapeutic Recreation student who passed away in March 2015. Jeremy was a student who embraced every day with positive energy and enthusiasm. He had a ‘can-do’ attitude, and was able to break down barriers. He taught his classmates the value of patience and understanding as he demonstrated perseverance and willingness to never give up. Academy Canada grants the Jeremy Cross Memorial Award to a student who possesses Jeremy’s qualities of inspiration, leadership, passion, and the ability to overcome challenges.
Marilyn Jarvis Memorial Award (Kenmount Road Campus): Marilyn Jarvis was a Hairstylist student who passed away in April 2016. Marilyn was a student who embraced every day with positive energy and enthusiasm. She touched the hearts of all those that she interacted with and displayed never-ending kindness and patience. Marilyn was proof that it is always possible to achieve your goals. Academy Canada will award the Marilyn Jarvis Memorial Award to a Hairstylist student who possesses some of Marilyn’s qualities of inspiration, leadership, passion and the ability to overcome adversity to achieve your dreams.
Organization and Study Tips
College life involves a ton of academic responsibilities topped off with a huge dose of social activities. It’s challenging to balance work and fun. Get and stay organized so you are able to meet all of your academic obligations and have time for your friends.
Studying effectively is not a matter of chance. Educators and psychologists have researched study methods for years. Some of the best studies come from top universities, where precise experiments with student groups have shed light on the most effective study methods. Students who follow these methods learn more easily, retain material for longer periods of time, and save themselves hours of study time. The ten study methods researchers have found that work are:
Although these ten study methods do work, there is one other component needed when using all of them – taking responsibility for studying by following through on assignments. All the study methods in the world won’t help you if you don’t help yourself. As with most everything in your life, your motto should be, “I’m responsible for my success!” If you put forth the effort to study effectively, the improved skills will soon become a habit and be just as natural as breathing. The result can be better grades, greater knowledge, and higher self-esteem. These skills will also serve you well in your professional and personal life.
For More Information
Feel free to contact us at any time in the following ways:
Toll Free Telephone - 1-800-561-8000
Campus Locations (Multiple Programs) - Corner Brook, St. John’s
Campus Locations (Adult Basic Education) - Baie Verte, Bonavista, Conception Bay South, Corner Brook, Deer Lake, Happy Valley - Goose Bay, Hopedale, Labrador West, Nain, Sheshatshi (North West River), Placentia, St. Anthony, St. John’s
We hope that this Policies page will assist you throughout the coming school year. If, at any time, you need clarification on the information provided in the Academy Canada Website's Policies page, please see your instructor-advisor or any of the support staff at your campus.